U of M Position Openings


CFANS Finance Manager 1
CFANS Finance & Budget
University of Minnesota, St. Paul

Minimum qualifications:

  • Bachelor’s Degree in Accounting or related field and six (6) years of professional accounting/finance experience.
  • Knowledge of all components of grants processing and management.
  • Knowledge of governmental regulations on the use of research funds.
  • Record of providing excellent customer service while maintaining compliance with University and federal policies and procedures.
  • Supervisory experience.
  • Proficiency with Excel, Word, enterprise financial and grant processing systems. Expertise in spreadsheet development.
  • Ability to identify key variables within a complex and multi-variable problem and respond appropriately.

Preferred qualifications:

  • Academic environment experience.
  • Strong written and oral communication skills.
  • Demonstrated ability to work with a culturally diverse group of faculty and staff.
  • Demonstrated ability to manage multiple tasks and work both independently and as part of a team.
  • Big picture and systems thinker.
  • Certified Approver.

Position overview:

This position works within the College of Food, Agricultural and Natural Resource Sciences (CFANS) Office of Finance and Budget and manages and supervises one of the College’s three division service teams that support assigned academic, administrative, and programmatic units. This position manages a service team comprised of employees at various levels within the financial job family and in support of complex units within CFANS that are heavily engaged in sponsored/grant activities. Working in partnership with unit administrators, this position develops consistent policies, procedures and best practices to be in compliance with University policies and procedures in the areas of budget, daily operations of financial management, and audit. This position creates reports and financial models to enable the College to appropriately answer management questions. This position works closely with and maintains regular communications with the unit administrators and heads within the division. This position demonstrates ethical behavior in the conduct of all position responsibilities.

Major areas of accountability:

Budget & Financial Management - 40%

  • Analyze fiscal problems. Collect information required for planning, develop possible approaches to problems, and work with appropriate personnel to implement final decisions.
  • Prepare reports for grants and non-sponsored funds as requested; analyze trends and make projections for future funding expenditures.
  • Maintain chart of accounts, serve as approver for non-sponsored accounts for assigned units.
  • Collaborate with the division department heads and department administrators on the annual budget process and plan for use of allocated funds. Analyze and build Minnesota Agricultural Experiment Station (MAES) recap data.
  • Collaborate with other division team leads and CFO to create information, systems and processes that best supports our departments and centers while still maintaining compliance with policy and use of funds.
  • Serve on appropriate college and University committees to review and improve college/University processes as requested by the CFO.
  • Continue professional development through attendance of courses, workshops, and other meetings.
  • Resolve problems related to policy, procedures and compliance for assigned units.

Grants Management - 30%

  • Oversee management of post-award and closeout phases of sponsored project awards.
  • In collaboration with staff responsible for pre-award process, develop best practices for creating proposal processing timelines, procedures, guidelines, and new regulations to be communicated to the division faculty, heads, and administrators. Review pre-award budget development (including budget justifications and PS budget) and assist as necessary, in collaboration with staff responsible for pre-award grant submissions. Serve as backup for pre-award.
  • Review proposal routing forms (PRF) before submission to SPA.
  • Act as Certified Approver for the division service team and Research and Outreach Centers (ROCs). Serve as back-up to other division service teams, as needed. Review, approve and monitor allowable and allocable expense documents, following agency/federal guidelines and University policies and procedures.
  • Serve as liaison to university units such as SPA on behalf of PIs or units.

Team Management & Supervision - 20%

  • Full PELRA supervisory authority of a finance team comprising of seven finance employees, managing work flow, assigning work, duties and special projects as appropriate to facilitate the work of the assigned units. Reassign work, duties, and special projects as appropriate for the work of the service team.
  • Work with the leadership of the units served (department heads and department administrators) to ensure that the accounting needs of the unit are met appropriately and in a timely manner.
  • Provide leadership and foster a professional and positive working environment within the team.
  • Conduct annual performance evaluation and professional development planning for each direct report, soliciting input from heads and administrators.
  • Meet at least monthly with other team leads and CFO.
  • Serve as resource to financial staff at ROC units as needed.

Collegiate Grants Resolution and Certified Approver - 10%

  • Oversee and serve as college-wide expert resource on grant management issues and/or problems that arise at a departmental level regarding Certified Approver questions, conflict of interest, compliance, problem-solving, conflict resolution between faculty and staff within collegiate units.
  • Initiate or recommend new and more efficient ways of doing the work related to grants.
  • Train/mentor new/existing staff in collegiate units.
  • Serve as resource on questions related to the Certified approver role.
  • Backup approver for CFANS Proposal Routing Forms.
  • Serve as back-up resource to the Collegiate Grants Management Administrator to ensure compliance with use of Electronic Grants Management Systems (EGMS) and grants.gov. Serve as an additional liaison between the Office of Sponsored Projects Administration and CFANS.

How to apply:

Applications must be submitted online at http://www.umn.edu/ohr/employment/; search for Job ID 323723; click the Apply button (bottom of page) and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Applicants must attach a cv/resume, letter of interest outlining how you meet each of the essential and preferred qualifications, and the names an contact information for 3 professional references. References will only be contacted for finalists. Incomplete applications will not be accepted.

The search committee will begin reviewing applications on May 31, 2018, and the position will remain open until filled.

Additional documents may be attached after application by accessing your "My Activities" page and uploading documents there. To request an accommodation during the application process, please email employ@umn.edu or call (612) 624-UOHR (8647).

Diversity:

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U, visit http://diversity.umn.edu.

Background check information:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota is an equal opportunity employer.

POSTED 5/9/18


Administrative Director
Department of Animal Science
University of Minnesota, St. Paul

Required qualifications:

  • Bachelor's degree in Business Administration, Public Administration, Finance or a related field and four years of professional level finance and/or administrative experience, or a combination of related education and relevant experience to total at least eight years in an administrative setting.
  • Experience with Word, Excel, and other Microsoft Office programs.
  • Experience in handling and managing sensitive, personnel and confidential information.
  • Experience writing complex correspondence, reports and policy documents.
  • Experience in resolving problems, and working under multiple deadlines and priorities.
  • Supervisory experience.

Preferred qualifications:

  • Evidence of strong communication skills.
  • Experience in an administrative position at the University of Minnesota.
  • Experience working with a diverse group of employees.
  • Experience working with multiple and varied internal and external constituencies.
  • Evidence of strong interpersonal skills.
  • Ability to work independently and to also foster team work.
  • Ability to demonstrate strong computer skills.

About the job:

The Administrative Director (AD) provides leadership for the administrative functions of the Department of Animal Science, within the College of Food, Agricultural and Natural Resource Sciences. This position works directly with the head, faculty, graduate students, support staff, other administrators, and outside agencies and external stakeholders. The AD directs the strategic operations of departmental human resources, facilities, budget, procurement, and office services, providing leadership for maintaining an administrative structure that supports faculty, students, and staff, with general authority to make commitments on business and administrative policies and procedures.  The AD works in partnership with the Finance Manager relative to departmental financial operations and research needs, and serves as a critical connection to the department head.

1. Departmental Operations (40%)

  • Direct administrative services and support functions of the department.
  • Advises the Head in conducting the administration and strategic operations of the department; manages department operations in head’s absence.
  • Full PELRA supervisory responsibilities for two or more full-time employees.
  • Participate in policy sessions on programs of teaching, research, and outreach activities with major responsibility for administrative policy development.
  • Ensure academic policy compliance and documentation.
  • Conduct short and long term space needs analyses, working with CFANS Facilities Coordinator.
  • Complete annual equipment inventory reports.
  • Coordinate preparation and submission of documents for Minnesota Agricultural Experiment Station and REEport, both the process and the documentation.

2. Fiscal Management  (20%)

  • Perform expenditure and income forecasting, and long-range fiscal planning.
  • Prepare departmental annual and other administrative budgets in collaboration with finance team.
  • Monitor fiscal status of all departmental accounts from reports submitted by finance and budget service team.  Prepare budget forecast on administrative accounts.

3. Human Resources Management (40%)

  • Responsible for staff planning, recruiting, hiring, onboarding, development and performance management for department.
  • Analyze and coordinate programmatic and faculty support staff requirements.
  • Interpret and advise faculty and staff on state, federal, and university policies and laws related to human resources and payroll.
  • Serve as departmental liaison for human resources and escalate to collegiate level when appropriate.
  • Monitor appointment status and advise faculty or supervisor when action is needed.
  • Coordinate academic search process for faculty and staff in partnership with college HR office.
  • Oversee preparation and submission of promotion and tenure documentation.
  • Prepare visa documentation in collaboration with International Student and Scholar Services.
  • Serve as Equal Opportunity/Affirmative Action Departmental Liaison

How to apply:

Applications must be submitted online at http://www.umn.edu/ohr/employment/; search for Job ID 323384; click the Apply button (bottom of page) and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Applicants must submit a resume, letter of interest describing how you meet each of the required and preferred qualifications and the names and contact information for three professional references. References will only be contacted for candidates who are called in for a final interview. Incomplete applications will not be considered.

Additional documents may be attached after application by accessing your "My Activities" page and uploading documents there. To request an accommodation during the application process, please email employ@umn.edu or call (612) 624-UOHR (8647).

Diversity:

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U, visit http://diversity.umn.edu.

Background check information:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota is an equal opportunity employer.

POSTED 5/9/18


Farm Animal Attendant
Department of Animal Science
University of Minnesota, St. Paul

Essential qualifications:

High school graduate/GED with three (3) years of full-time experience in the care of livestock, or a combination of related college coursework and experience in the care of livestock totaling three (3) years. A valid Minnesota Driver’s License. Must be able to lift up to 120 1bs; 50 1bs repeatedly.

Desired qualifications:

General farm labor experience. Experience in operating farm tractors and equipment. Experience in milking, livestock handling, artificial insemination, castration, administration of oral, intravenous, intramuscular and subcutaneous therapeutic medications, and collecting blood samples from animals.

About the job:

This position is represented by Teamsters Local 320. Dues or Fairshare deductions will be made from paychecks. Hourly salary range: $18.60-$22.73 (DOQ). Internal promotional priority period: April 20-27, 2018.

Position and/or unit overview:

This position will have the primary responsibility for performing a variety of manual labor tasks related to feeding, caring for and milking cows, and feeding and caring for calves, sows and piglets, ewes and lambs and beef steers on the St. Paul Campus. The position is a 100 percent, 12 month continuing appointment.

Major areas of accountability:

These examples do not include all possible tasks of this work and do not limit the assignment of related tasks in any position of this class. Percentages may vary based on time of year and needs of dairy. All tasks require appropriate use and operation of farm machinery and equipment, including operating a skidsteer. Documentation of activities and observations is required for most tasks, especially in the dairy barn, to ensure animals receive appropriate and timely care (health observations and treatments, etc.) and to identify factors that could explain potential problems (decreased performance, failure to conceive, etc.).

Milking (30%)
Prepare the parlor, milking equipment and cows for milking, milk the cows according to established procedures, ensure cow IDs and milk weights are captured correctly and stored electronically.

Feed & Feeding (30%)
Remove uneaten feed from the previous day from the feed mangers. Procure forage from silage bag and/or upright silo, prepare and deliver daily feed allotment to livestock by hand, tractor, or feed mixer/feed wagon. Evaluate clean water supply for livestock. Clean and maintain watering system as needed.

Animal Health Care (10%)
Observe animals daily for abnormalities. Treat and care for animals and/or contact veterinarian for assistance according to site procedures. Assist veterinarian in treatment of injuries and ailments and administer treatments, including intravenous therapies, as prescribed by veterinarian or supervisor. Record observations and all therapies administered.

Animal Care – General (10%)
Ear-tag, tattoo, or attach unique identifiers to livestock for identifications. Perform artificial insemination, castration, and collect blood samples for animals as required. Assist animals during calving, lambing and farrowing. Record breeding, birth, and birthing information.

Animal Facility Use (10%)
Clean and maintain sanitation of barns, pens, stalls, water tanks, feed mangers and other livestock facilities. Oil, clean, and make minor repairs on equipment and tools.

Animal Handling (10%)
Move cattle and livestock frequently within and between animal facilities.

Supervision:

May act as a lead worker for up to two full time assignments or their equivalent in full-time, part-time, and temporary employees. Plans and assigns assistants' work, instructs them in proper work methods and care of animals, and reviews their work by daily inspection of animal areas and by following up to see that chores are done. Communicate with other animal attendants and supervisors the daily plans and procedures.

How to apply:

Applications must be submitted online at http://www.umn.edu/ohr/employment/; search for Job ID 323472; click the Apply button (bottom of page) and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Activities" page and uploading documents there. To request an accommodation during the application process, please email employ@umn.edu or call (612) 624-UOHR (8647).

Diversity:

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U, visit http://diversity.umn.edu.

Background check information:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota is an equal opportunity employer.

POSTED 5/9/18


Communications Associate
Department of Horticultural Science
University of Minnesota

Summary: The Department of Horticultural Science, University of Minnesota is relaunching a search to fill a Communications Associate position. This is a great opportunity for applicants from varied backgrounds with applied communications skills and an interest in science and plants. Priority review of applications begins April 20, 2018. For questions regarding this position, please contact Samantha Grover (sgrover@umn.edu). See the full job posting at employment.umn.edu; search for Job Opening 323200.

The University of Minnesota recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

POSTED 4/11/18


Search for other open positions at the U of M; visit the Office of Human Resources

The University of Minnesota is an Equal Opportunity Educator and Employer.